Senior Administrator

Job Description

As Senior Administrator you will become a valued member of the Family Office Team and will work as part of a client workgroup within the Family Office team in the Isle of Man and will deal with all aspects of administration of multi-jurisdictional trusts and companies always ensuring excellent client service. Personal Development Plans will be agreed on an annual basis. Training will be provided as necessary.

Role Responsibilities:
– Perform all aspects of trust and company trust administration
– Manage and maintain an awareness of the workflow relating to your portfolio
– Liaising with clients and intermediaries in relation to a variety of transactions, preparation of relevant transactional documentation, including minutes, resolutions and agreements etc
– Open and maintain bank accounts, including payment instructions, reviewing bank and assets statements
– Arranging, investment reviews for both trusts and companies and interpreting the outcomes and actions ensuring any requirements are implemented
– Maintain company and trust records, including due diligence, in line procedures and AML regulations
– Maintain accurate timesheets daily
– Demonstrate technical knowledge and understanding of transactions demonstrating commercial acumen
– Provide support and guidance to other members of the team
– Recognise and contribute to the mitigation of risk, ensuring compliance with legal and regulatory requirements
– Participate in ad hoc projects as required

Skills & Experience Required:
– Experienced in trust and company administration, with excellent technical knowledge of trusts
– Ability to communicate effectively with clients, staff and management in several different jurisdictions
– Be highly organised with a systematic work method and good attention to detail
– Have excellent inter-personal and client relationship skills, having a sense of ownership of your client relationships maintaining excellent services levels
– Good understanding of associated regulatory requirements
– An understanding of UK and SA tax planning would be an advantage.
– Ability to work efficiently, under pressure and within tight deadlines
– Educated to at least GCSE level or equivalent
– Be already studying or willing to study STEP or ICSA
– Have 4 – 5 years’ experience in the administration of trusts and international companies
– Confidence to liaise with senior management and heads of other Group functions
– Proactive, self-starter, able to think and work independently
– Excellent problem solver
– Well organized with flexibility in working situations
– Excellent written and verbal communication skills with strong attention to detail