Trainee / Assistant Company Secretary

Job Description

A fantastic opportunity has arisen within our clients Corporate Governance department for either a Graduate or Senior Administrator who would like to become an Assistant Company Secretary.

Role Responsibilities:
​- Manage the collation and distribution of agenda and papers, follow up on action points, maintain rolling agendas and committee calendars for Committees and Boards.
– Provide support to the Chairmen and Board Directors including attendance at meetings, minute-taking and writing resolutions.
– Contribute to meeting discussions in relation to company legal and governance issues which may impact on Group operations.
– Maintain statutory records and registers including the submission of statutory returns.
– Provide support for Shareholder meetings.
– Support the development of corporate governance best practice in all entities within the Group.
– Manage the administration of the Group Policy Framework, including maintaining policy templates and ensuring the polices are kept up to date through annual reviews and Committee/Board approvals.
– Act as the administrative contact for governance matters.
– Assist with the preparation and execution of documentation including Authorised Signatory Lists.
– Maintain up to date due diligence information for Directors and authorised signatories.

Skills & Experience Required:
– Educated to degree level/equivalent. or ‘A’ Levels with relevant industry experience
– Be studying or prepared to study for the Chartered Governance Institute professional qualification
– Ideal experience would be in a company secretarial or senior administrative role, preferably within a regulated/financial services environment with knowledge of:•IOM Companies Act and other relevant statutes
– An effective communicator with excellent interpersonal skills and the ability to work collaboratively with individuals at all levels of the corporate environment
– Strong organisational skills with the ability to manage multiple tasks and prioritise accordingly, remaining calm under pressure
– Attention to detail with excellent verbal & written communication and presentational skills
– High degree of Integrity and discretion when handling confidential information
– A diplomatic approach and the confidence to provide support to high-profile company staff and Board members
– A sound grasp of corporate governance issues
– A commercial frame of mind