Job Description
Our client is currently seeking an experienced Personal Assistant to provide high level support to three Executives for approximately three months.
Role Responsibilities
– Provide PA support to the CEO, Head of Global Sales and Head of International Operations. This includes diary management support, managing schedules, coordinating meetings, handling correspondence, and performing a variety of tasks with a high degree of confidentiality and professionalism.
– Required to make meeting arrangments and urgent amendments at short notice.
– Responsible for collating monthly management information and publication of Board Intelligence.
– Liaise with external brokers and venues, arranging meetings.
– Preparing the agendas for the CEO office.
– Organising and booking all travel for various areas of the buisness ensuring they are aligned with company procedures.
– Managing expenses.
– Conducting accurate housekeeping of direct reports for both holidays and absences.
– Working with EA’s / PA’s and Business Managers on a daily basis and maintaining good working relationship.
– Identifying potential problem areas and providing appropriate solutions and alternatives where appplicable.
– Maintain a postive and productive working relationship with relevant stakeholders to enable problems to be resolved at sources without any unnescessary escalation.
– Booking meeting rooms when requested
– Organising Board and ExCo lunches, setting up the boardroom for meetings when required.
Skills & Experience Required
– Ability to work within a team and on your own initiative, without regular guidance and supervision often for extended periods of time.
– Maintaining an extremely high level of accuracy, while working within the agreed service standards.
– Able to maintain an extremely high level of confidentiality
– Ability to work under pressure and work to tight deadlines.
– Proactive and keen to expand knowledge and take on additional tasks when required.
– Flexible positive can-do attitude, especially through periods of change.
– Ability to network across the business areas to give and receive information.
– Strong influencing and inter-personal skills.
– Ability to meet individual targets and goals with accurate results.
– Demonstrate skills in Microsoft Office products, particularly data handling in the preparation of management information.
– A good working knowledge of business areas.
Salary
Excellent rate of pay available for this role
Related Jobs (11)
-
Salary Negotiable
