Executive Office Support

  • Post Date: March 22, 2022
  • Isle of Man
Job Description

Role Description:
This role has a wide range of disciplines, such as Finance, company secretarial and Human Resources tasks, Travel Management and Customer interfaces.

Role Responsibilities:
– Assists the Executive Assistant with issuing reports within timeframes.
– Supports the CEO and CFO taking appropriate action, where necessary, and provides support for all personal matters.
– Provides admin support for Trading Board meetings, including agendas, documentations, minutes.
– Acts as an additional liaison between departments to facilitate communication at the Executive level.
– Co-ordinate’s attendance of participants by managing complex schedules and in multiple locations.
– Deputises for the Executive Assistant with management of the office, reporting issues to Site Director to ensure adherence to office legislation and standards.
– Organisation of travel itineraries and diary management for CEO and CFO with oversight of travel for other directors.
– Assists the Executive Assistant with global company secretarial matters to comply with legislation and audit requirements.
– Ad-hoc duties for Senior Management at the Executive Assistant’s discretion or as requested by the CEO and CFO.
– Manages the Business relationship with travel agencies, airlines, and credit card companies.
– Provides support for the Executive Assistant to CEO as requested and discretion.

Skills & Experience Required:
– Highly confidential, a strong sense of integrity and business sensitivity.
– Highly proficient in the use of Microsoft Office Suite.
– Confidential and discreet, with demonstrable experience of handling sensitive information. Commercially aware and business savvy.
– Basic understanding of expenses management.
– Excellent communication skills, written, verbal and telephone manner.

Phone 01624 615600