Client Services Administrator – Company & Trust

  • Post Date: September 21, 2022
  • Isle of Man
Job Description

Role Description:
To administer a portfolio of client companies and trusts, primarily within the Wealth team, ensuring compliance with trust deeds, articles of association, regulatory requirements, corporate governance and company law.
In addition, assist with the administration of the Aviation/Yachting companies and support the needs of the Aviation/Yachting side of the department.

Role Responsibilities:
– Be responsible for the administration of a client portfolio of companies and trusts;
– Be responsible for client communications;
– Liaise with clients, private offices, intermediaries, banks, government departments and registries, lawyers, compliance and accounting departments;
– New business onboarding;
– Involvement with company incorporations, dissolutions, annual returns, Isle of Man Beneficial Ownership register and BVI Economic Substance reporting;
– Maintain and obtain necessary documentation to ensure that client companies remain compliant with relevant regulatory authorities and company law;
– Monitoring of company and trust financial and operational activities;
– Undertake periodic risk assessments and compliance reviews;
– Prepare client company and trustee board minutes and agreements;
– Presenting at client company and trustee board meetings;
– Prepare VAT applications and perform subsequent VAT related tasks;
– Opening and maintaining bank accounts;
– Prepare and issue client company invoices and liaise with accountants and bookkeepers;
– Create and verify payments in accordance with payment procedures;
– Ensure NavOne client database is current;
– Maintain client company and trust records within Laserfiche;
– Prepare and distribute ICM invoices and credit control;
– Attend training events and develop relevant knowledge and skills.

Skills & Experience Required:
– At least three years’ experience of administering complex company and trust structures;
– Experience of working with clients who are high net worth individuals and their private offices;
– Has a positive working relationship with colleagues and clients;
– Understanding of the Isle of Man’s corporate governance regime;
– Understanding of tax matters would be an advantage;
– Holds or working towards an industry recognised industry qualification;
– A willingness undertake ongoing personal development;
– Professional and approachable demeanor;
– Has the ability to work without direct supervision and to tight deadlines;
– Proven communication and organisational skills with strong attention to detail;
– Takes ownership of tasks, has an enquiring mind and uses own initiative;
– Acts an example to others, with a positive attitude and self accountability;
– Candidates should recognise that our “top to toe” approach to administration can be different to other TCSPs; the behavioural characteristics described above are prerequisite of the role;
– Conversant with Microsoft Office products.